Part #1: Get The Right Information On Your Cover Letter

Finding the Best Ways to Write Cover Letters that Include the Right Information

There is much debate regarding the best ways to write cover letters. There are dozens of websites that provide advice on how to structure your cover letter to gain the right amount of attention. While these advice columns mean well, they cannot provide specific details that are necessary to create a personal look for your application. You want to make it look like you created your cover letter specifically for the job in which you are applying instead of creating a generic letter that you will use for every job you apply to. This is a turnoff to employers because it makes it obvious that you did not put a great deal of time and attention into your application.

Doing Your Research Before You Write

Cover letters should address the information given in the job listing. Read through all of the job requirements and take notes on how your personal experience applies to each. You will want to draw attention to this information in your cover letter rather than focusing on elements that were not asked for. This is a crucial part of your employment applications. Do not repeat the items listed in your resume as this will be seen as a waste of time. Instead, provide more details for these items and add context to your job listings so readers can easily see how your experience fits what they are looking for.

You also want to avoid covering basic information about the company that seems obvious or trivial. One of the best ways to write cover letters is to read up on the company you are applying with before you start writing. Read up on the company’s mission statement and the specific applications you would be working on if you were to join their ranks. Describe your assets as they apply to these unique factors so it is obvious to your employer that you have taken the time to learn about their company. This will make it look like you will do high quality work if you are hired.

No matter what details you choose to include in your cover letter, you want to present them in a positive light. This is not the place to discuss an argument you had with your previous employer or why you have been unemployed for quite a long time. Instead you want to focus on your positive attributes. Talk about how you can grow to be a strong asset for the company and the unique skill set you can bring to the job. You want to use your cover letter to make yourself sound appealing rather than bringing up controversial items that could make employers nervous.

Items to Avoid

Some people consider it essential to list references in a cover letter. Others use this as an opportunity to name drop if they happen to know someone in the company. This is not recommended in most cases. If you are seeking out a job because a specific person in the company is speaking on your behalf, it may be appropriate to include this information. However, name dropping without this person’s consent can lead to an awkward or embarrassing situation for both of you. You cannot count on this person giving out the recommendation you hoped for if they are caught off guard. Furthermore, you may not be aware of the relationship this person has with their employer. If they are not liked and trusted, their recommendation may actually hurt your application. The best ways to write cover letters often recommend that you leave names and contact information out of a cover letter, and only provide this information if the employer specifically asks for it.

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Part #2: Organize Your Cover Letter

The Best Ways to Write Cover Letters to Keep Things Organized

When people talk about the best ways to write cover letters, they often focus on what information you should include. There is no doubt that this information is important, but you do not want to focus so much on the words on the page that you forget about the overall presentation. In many cases, the cover letter is the first part of your application packet that your employer will see. You want to make sure that it provide a presentation that looks appealing so the employer will be drawn to pick up your packet to get to know more about you.

Selecting an Appropriate Type of Cover Letter

There are a number of different types of cover letters that you can send to employers. In most cases, the cover letter will be used as an introduction to the rest of your application materials such as your resume or work samples. In other cases, you may use the cover letter as a request for an interview or an outline of the items you would like to discuss during your meeting with the employer. Determine the goal of your cover letter before you start writing so you can include information that will match your goals. You want your letter to be clear and concise so the employer knows how they are expected to react to this information.
You also want to consider the best ways to write cover letters so that it looks tidy and well organized. Formatting will help you create a cover letter that looks professional and provides plenty of room for the information you would like to share. If you will be turning in digital and paper versions of your cover letter, make sure you select a formatting style that will translate to both. Many job application websites have you copy and paste your cover letter into a text box on their website. On example of this can be found under subway careers. Select formatting options that will translate to this area so your letter does not turn into an awkward brick of text. Look through samples of cover letters before you write to get a feel for what styles are standard.

Adding Appropriate Extras

There is a time and a place to break from the usual mold. You will need to think carefully about whether or not this is appropriate before you start writing to make sure that your cover letter reaches its accomplished goals. No extra materials should be added if they will take away from the employer’s ability to read through the cover letter quickly and easily. These distractions will make your resume look unprofessional which can result in your application being tossed out.

In most fields, added items should not be added to your resume. Do not write sections in different colors or add pictures to your presentation. There is no need to add a photograph of yourself or place graphics on your resume. This will only serve as a distraction. If you would like to divide your cover letter into sections, use bullet points or subheadings.

If you are applying to a creative field such as an artistic based or graphic design position, some of the best ways to write cover letters may not necessarily apply. It can be helpful to use your cover letter to showcase your skills so that your employer can get a feel for what you will bring to the table. Create these elements separately and do not repeat a graphic set for different job applications. You never know who the employers know behind the scenes. Employers that you have previously spoken with may have shared your resume with others, which can make it obvious to this new company that they were your second choice.

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Part #3: Making Your Cover Letter Writing Personal

Best Ways to Write Cover Letters that Are Personal

Writing a cover letter that has a personal touch is essential to the application process. This is your first tool that you can use to create a personal relationship with the employer so they will want to get to know you better. The best ways to write cover letters will allow you to present information in a clear and thoughtful way rather than relying on gimmicks and slogans that others came up with to finish off your presentation. You want to put a unique spin on your information so that it is easy for potential employers to see value in your previous work experience and reward you with the position you seek.

Do Not Rely on Templates

There is no doubt that cover letter templates can be a helpful tool when you are trying to decide what to write. They will give you a solid basis to start getting organized and outline your thoughts. However, your use of a cover letter template should be restricted to an outline rather than copying sections of the original text. If you are using a cover letter template from a popular webpage, like the family dollar application page, chances are hundreds of others have also seen this work. If you copy the text from this document you run the risk that someone else will turn in a cover letter with an identical phrase, highlighting the fact that this work is not yours.
Instead of writing a generic cover letter that can be used for any position, take the time to create a piece that is unique to the position you are applying for. Include details mentioned in the job description and personal experiences that would allow you to perform this job adequately. Adding touches that are unique to the company you are communicating with will show the job recruiter that you took the time to learn about them before you applied, revealing you to be a thoughtful and considerate individual.

Addressing a Cover Letter Properly

One of the best ways to write cover letters is to seek out the company and create a package specifically crafted for their application process. Go on their webpage or call the human resources department to learn about any specific rules they may have for an application. The company may request certain materials such as a resume, references or work samples accompany your cover letter. More frequently, companies are insisting that applicants fill out an online version of their application to cut down on paper waste. If your application does not comply with such requests it is likely that it will be ignored.
Also make sure you have the proper address or email to send in your application. You want to make sure that the right person gets their hands on your application so it is actually read and not just tossed aside. Look for a contact that is in charge of personnel matters. When in doubt, find a way to send your application directly to the person that would act as your supervisor. If you have searched the company’s contact information and cannot find an appropriate address, call and ask for the most appropriate course of action.

Unless specified, do not create a generic opening for your cover letter. Letters addressed “sir or madam” or “to whom it may concern” are a red flag to employers. Check the job listing to see if the name of a contact person is given. The best ways to write cover letters is to seek out a contact within the company and write a letter directed to this person. Make sure you use the right name and check the spelling to ensure that you make a solid first impression with your letter.

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